Tax and SARS knowledge base
How do I submit IT3 certificates on the IT3-01 form in eFiling?
How does an institution submit a small number of IT3 certificates through SARS eFiling?
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Direct answer
SARS eFiling allows an institution to capture and submit up to 20 certificates on the IT3-01 form. The supported certificate families include IT3(b), IT3(c), IT3(e), IT3(s), IT3(d) and IT3(t). This route is intended for a small population, not a way to divide a larger bulk file into repeated manual submissions.
The organisation must have the relevant third-party-data tax type and access rights in place. Each certificate must match the current field definitions, and the final declaration must agree to the records captured.
What this means in practice
Prepare the certificate information outside eFiling first. Manual capture is much safer when names, tax numbers, amounts, dates and account references have already been checked against a control schedule.
After submission, review the status and keep the output with the same reporting-period file. The obligation is to submit correct data, not merely to complete the screen.
Step-by-step
- Confirm that the population contains no more than 20 certificates.
- Check that the correct organisation and third-party-data type are active on eFiling.
- Open the IT3-01 for the relevant reporting period.
- Capture each certificate under the correct IT3 type.
- Validate taxpayer identifiers, transaction dates and monetary fields.
- Compare the form totals with the approved control schedule.
- Complete the declaration and submit.
- Save the submission confirmation and monitor the result.
Documents and records to keep
- Approved certificate control schedule.
- Source statements or account records.
- Completed IT3-01 and declaration.
- Submission confirmation and status output.
- Any later correction and its approval.
Important limits and exceptions
The 20-certificate limit applies to the eFiling form. Use an approved file-transfer channel for a larger population.
Different IT3 certificate types report different transactions. Selecting a convenient form type does not change the underlying reporting obligation.
When to get tailored advice
Get advice before filing where the same account has several owners, residency or tax numbers are uncertain, or the institution is unsure which IT3 type applies.